Vendor Price Reduction Request Writer

Subject: Renewal Discussion — Exploring Pricing Options for Next Contract Term. Hi Sarah, we have genuinely valued our partnership with Acme Supplies over the past three years and the consistency of your service has been a meaningful part of our operations. As we approach our renewal period, I wanted to have an open conversation about pricing. We have been reviewing our supplier costs across the board, and we are looking to bring our annual spend with Acme closer to $42,000 — a reduction of approximately 12% from our current contract rate. This would allow us to continue the partnership without needing to put the contract out to wider competitive tender. Would you be available for a 20-minute call this week to discuss what options might be possible on your end? I’m confident we can find an arrangement that works for both of us.